Excerpts from the book ‘SuperLeader Stratergies.’ by Manoj J Lekhi (Amrut Vivek).
Ask anyone in the world if they want to do more and more in lesser and lesser time and the answer would be yes. That was the motivation for technology to be invented. Earlier we had landline phones then we had cordless phones and now we have mobile phones. With the advent of technology, we can do the same thing that we were doing earlier, in much lesser time. Yet we find ourselves having lack of time. Time is a big constraint for everyone because we want to do more and more.
Tip # 1: Meditate – Clear Your Mind
The secret of doing more in less time is to have a clear mind. That’s the most important thing. Clearing your mind. And the best way we have found is samadhi meditation.
Samadhi means sama and dhi, sama means samatva and dhi means buddhi when ‘buddhi is in samatva’, when there is no forward or backward, no past or future, no good or no bad,
no right or wrong, that’s the state of samadhi which is taught in SSY programme.
Meditation is the first step to get more done in less time.
When the mind is clear, your decisions are clear, the brain gets clear signals and actions happen accordingly. If you don’t know meditation, till such time that you learn it and till you do the SSY programme, just close your eyes, and be silent, take a few deep breaths, just be with your breathing for a few minutes. Once you feel the calmness, you may start your work.
Tip # 2: Organise – Prioritise Tasks
Prioritise tasks on the basis of urgency. Segregate this list into priority 1, 2 and 3, things which need to be done right now, things which can be done a little later may be after a few days and things that can be done even later may be after a few weeks. So the third step is segregating into priority 1, 2 and 3.
Tip # 3: Plan – Write down your To-Do List
List out all the things which you want to do during the whole day. It can be personal like taking your wife out for a walk or movie or dinner, it can be as simple as buying vegetables or an umbrella. It can be work related, from suppliers to customers to big visions and big meetings. It can be anything. Just make a total to-do list – a full list.
Tip # 4: Time Allotment – LiYA 1 hour
The most important step is to allot time to do this. When do we find the time to do this? The first four steps are to be done first thing in the morning or as soon as we reach the office.
It is the first hour that we spend to be more productive. In our language we call it LiYA 1 hour. LiYA 1 hour is systematically divided – the first 15 minutes is for basically closing your eyes, clearing your mind through the process of samadhi meditation. Next is to bring down the total to-do list on our Thought-Pad and putting in the organiser. From the organiser, plan your to-do list in priority 1, 2 and 3. This is a very systematic way in which we spend our one hour, with focused attention on what we wish to do and achieve during the day.
Tip # 5: Execution – Take Action/Delegate
Meditate, plan, segregate, decide what to do and the last step is – act on it. Spend the first one hour on planning and balance hours in delegation and execution.
We teach this in ‘The Success Cue’ programme comprising Vision, creating empowering beliefs, Organising and Time Management (VB-OTM) and more. These are very simple and easy tips, extremely effective right from day one.
Let me ask you a very simple question, which comes first planning or execution? Naturally the answer is planning but very few people follow this. I find very few who go to office and plan their day. Most people, employees, colleagues, simply reach office and like automated machines do the same work every day and sometimes they are fire-fighting all the time. They take action on what comes their way. Many people do it but at the end, they do not feel fulfilled. If you really want fulfilment out of your work, plan your day the way we suggest, by practising the LiYA 1 hour.
- Meditate – Clear Your Mind.
- Organise – Prioritise tasks.
- Plan – Write down your To-Do List.
- Time Allotment – LiYA 1 hour.
- Execution – Take Action/Delegate.
You may apply these right away. You may experiment for a few days and see the results.
A Super Leader applies these points and is always on top of his/her tasks and not the other way round.